The Bradfield Society and Development Office
Privacy Statement
Who we are
The Bradfield Society supports all members of the wider Bradfield community. This includes past and present pupils, past and present parents, past and present staff members, as well as members of the public who have chosen to join the Society as “Friends of Bradfield”, or who have financially supported the College. We provide services such as running reunions, assisting with networking for former pupils, supporting alumni clubs, and organising events for the Bradfield community.
The Development Office is an extension of the Bradfield Society and is focused on Fundraising. The channel through which the funds are raised is called The Bradfield Foundation, Registered Charity No. 900457.
These notices concern the following:
• Alumni (Old Bradfieldians)
• Former Staff and Friends of the College
• Donors
For Current Pupils and Parents please see www.bradfieldcollege.org.uk/about/policies
Privacy Notices
The Bradfield Society and Development Office are part of Bradfield College and is run by employees of Bradfield College. Bradfield College is the “Data Controller” for all the data held and used by the Society and Development Office.
Our contact details are:
Bradfield College
Bradfield
Berkshire
RG7 6AU
For queries related to this notice please contact the Data Manager’s office: gdpr@bradfieldcollege.org.uk
We consider our members to be life-long, and we will hold your details for your lifetime unless you request otherwise.
You have the qualified right to request:
• Access to and porting of your data;
• Rectification or erasure of the data;
• Restriction of processing or to object to the processing.
You also have a right to lodge a complaint with a Supervisory Authority, for example the Information Commissioner’s Office: https://ico.org.uk/make-a-complaint/
Alumni of the College (Old Bradfieldians)
For alumni we hold the following data, which has been provided by you or taken from publicly available sources (eg. Newspapers, online media):
• Name
• Date of Birth
• Gender
• Contact Details
• Marital status
• Communications preferences/consents
• Attendance data (Boarding House, Date of Entry)
• Valete data (such as sports teams and societies that the pupil participated in or prizes received while at the College)
• Relationship information, i.e. familial connections to other individuals we hold data on e.g. siblings at school, family that are alumni or staff etc.
• Employment information/history
• Media articles concerning Old Bradfieldians
• Records of communications and correspondence between the us and the member
• Information regarding membership of Bradfield Society clubs and committees
• Recreational or charitable interests
• Attendance of Bradfield Society or Bradfield Foundation events
We process this data for the following purposes:
• Keeping a historical record of our alumni and former staff
• Sending communications regarding events and news to our members
• For administrative purposes, for example processing a donation or event registration
• To ask for your help in fundraising and supporting the College
• For statutory and regulatory compliance
• To assist with maintaining communications between members of the Society, with their consent
• In order to conduct due diligence before taking any donations
In order to assist with our fundraising and philanthropic purposes, we may research our alumni using publicly available information such as the media, Companies House or Social Media such as LinkedIn. We will use third parties to undertake this research on our behalf.
Our legal basis for this processing is our legitimate interest in:
• Communicating with alumni of Bradfield College.
• Supporting the development and maintenance of the College by fundraising.
We retain this data for the Old Bradfieldian’s lifetime.
Former Staff Members and Friends of Bradfield
For Former Staff, and Friends where appropriate, we hold the following data:
• Name
• Contact Details
• Marital status
• Communications preferences/consents
• Dates and Titles of Employment at Bradfield.
• Records of communications and correspondence between the member and us.
• Information regarding membership of Bradfield Society clubs and committees
• Recreational or charitable interests
• Attendance of Bradfield Society or Bradfield Foundation events
We process this data for the following purposes:
• Keeping a historical record of our former staff
• Sending communications regarding events and news to our members
• For administrative purposes, for example processing a donation or event registration
• To ask for your help in fundraising and supporting the College
• For statutory and regulatory compliance
• To assist with maintaining communications between members of the Society should they wish
• In order to conduct due diligence before taking any donations
Our legal basis for this processing is our legitimate interest in:
• Communicating with former staff of Bradfield College.
• Maintaining historical records of the College
• Supporting the development and maintenance of the College by fundraising.
We retain this data for the Former Staff Member’s lifetime.
Donors
For donors we hold the following data:
• Name
• Gender
• Contact Details
• Communications preferences/consents
• Donation history, payment information and giving preferences
• Relationship information, i.e. familial connections to other individuals we hold data on e.g. siblings at school, family that are alumni or staff etc.
• Records of communications and correspondence between the us and the member
• Recreational or charitable interests
• Attendance of Bradfield Society or Bradfield Foundation events
We process this data for the following purposes:
• For administrative purposes, for example processing a donation or event registration
• To ask for your help in fundraising and supporting the College
• For statutory and regulatory compliance
• In order to conduct due diligence before taking any donations
In order to assist with our fundraising and philanthropic purposes, we may research our donors using publicly available information such as the media, Companies House or Social Media such as LinkedIn. We will use third parties to undertake this research on our behalf.
Our legal basis for this processing is our legitimate interest in:
• Supporting the development and maintenance of the College by fundraising.
We retain this data for the donor’s lifetime.
The Bradfield Foundation
The Bradfield Foundation is a separate charity (Registered Charity No. 900457.) from the College, which collects donations that go to College projects and fundraising efforts. As the Foundation manages its own bank account, it acts as the data controller for the following information regarding donors.
• Name
• Donation amount
• Donation date
Our contact details are:
Bradfield College
Bradfield
Berkshire
RG7 6AU
For queries related to this notice please contact the Data Manager’s office: gdpr@bradfieldcollege.org.uk
Bradfield Society Community Website Users
You may choose to join our Online Community by registering on the Bradfield Society (www.bradfieldsociety.org.uk) website and creating an online profile. For those subjects the following addendums to our privacy statement apply:
- Further personal information, which you provide by using the website:Geo-location data (your geographical location based on your IP address)
- Log-ins and activity on the website
- A record of payments made via the website (but we do not store your credit/debit card details as these are processed securely externally by a third-party payment provider) which could include event tickets, shop purchases or online donations
- Consent options and communication preferences
- Content (such as announcements, stories, photos, documents, comments, events, jobs) that you post on this website or provide to us by other means
We will collect this information when you:
- Visit this website
- Create or update your online profile
- Post content to this website or other websites and social media sites managed by Bradfield College
Additional ways we will use your personal data:
- Analysing your engagement with our website and other content to help us improve our services for you
Updating your consent preferences:
If you have an online profile on this website, you can update your consent options by logging-in and clicking on ‘My Settings’ in your profile. Scroll down to find your ‘Consent Options’ where you will see a list of consents and the options ‘opt-in’, ‘opt-out’ and ‘unspecified’.
Via ‘My Settings’ you can also choose to hide your Google profile, limit access to your profile so that it’s only viewable to your connections and adjust some of the automatic notifications that you receive from this website.
Please note that your name (but not full profile) may appear in various places around the community website, such as a ‘Recent Joiners’ box and in ‘Search’ results irrespective of the privacy settings you have selected.
Data Security:
If you have an online profile for this website, you are responsible for keeping your login details (email and password) confidential and we ask that you do not share your password with anyone.
No data transmission over the internet can be guaranteed to be completely secure. Therefore, whilst we strive to safeguard your information, we cannot guarantee the security of any information you provide online and you do this at your own risk.
Use of aggregated data:
Where data can be aggregated and anonymised, our website provider (ToucanTech) might use this for analytical purposes. For example, they may monitor traffic patterns, site usage, response rates, and data trends to help make improvements to the website software.
Changes to the Privacy Statement
We may change this Statement from time to time. We will always make the policy changes available in this document.
Last updated on: 13 January 2020
